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Required Documents, Flow path and Duration for
Shanghai Representative Office Registration
1. What is a Representative Office?
Representative Office (RO) is also called Foreign Enterprise Resident Representative Office. A Representative Office can only engage in indirect business activities within the territory of China, on behalf of the foreign enterprise engage business contact, product promotion, market research, technical communication, and other business activities.
 
A Representative Office(RO) does not have legal person status, and it cannot make invoices, or engage in for-profit business activities directly. However, if the government of China and the government of the country where the foreign enterprise is in have signed a bilateral treaty, and the bilateral treaty stipulates clearly that the Representative Office(RO) of foreign enterprise can engaged in direct business activities in China, such Representative Office(RO) can engaged in direct business activities in China in accordance with the bilateral treaty. Generally, a Representative Office(RO) can only engage in indirect business activities in China, on behalf of the foreign enterprise engage business contact, product promotion, market research, technical communication, and other business activities.
 
There is no registered capital required for Shanghai Representative Office(RO) registration, but the registered address of a RO must be a commercial office building.
 
2. Documents required for Shanghai Representative Office(RO) Registration:
1. The Domicile Certificate of foreign enterprise and surviving more than 2 years of legitimate business certificate (Certificate of Incorporation);
Domicile certificate of foreign enterprise can be reflected in the Articles of Incorporation/Association with a specific address. Legitimate business Certificate, generally refers to the "Certificate of Incorporation/Association " in foreign countries, it could be called different names in different Countries(Regions), it should include the company's registered name, registered number, date of registration/Incorporation and other basic information.
2. The “Articles of Incorporation/Association of foreign enterprise or organization;
The Articles of Incorporation/Association in foreign countries could be called different names in different Countries(Regions), it should include the company's registered name, registered number, date of registration/Incorporation and other basic information.
3. Bank Credit/Reference Letter of the foreign enterprise;
Issued by the bank where a foreign enterprise keeps account, commonly referred to as " Bank Credit/Reference Letter ".
4. The authorized signatory’s Passport/ID card and Power of attorney Letter of the foreign enterprise;
5. Chief Representative and Common Representative’s Passport/ID card, Letter of Appointment, CVs and 2 2-inch photo of the foreign enterprise;
Chief Representative and Common Representative can be foreigners or Chinese. If foreigners, provide passport; if Chinese, ID card;
6. Leasing Contract and Property Ownership Certificate of the Shanghai Representative Office’s registered address;
7. A set of signature papers provided by QiXiang(us);
8. Other related documents, such as some explanation letter.
Note: the above file, items 1, 2, 3, 4, 5 must be Notarized and Certified, and provide the corresponding Chinese translation version. They can be either translated before Notarization and Certification, and notarize & certify together, or let a Chinese translation company do the job after Notarization and Certification, and bear the official seal of the translation company, with a copy of the translation company’s business license. The translation company’s business scope should include translation services, our company can provide translation services, and charge a certain amount of service fee of translation.
 
3. Flow path and Duration for Shanghai Representative Office(RO) Registration:
Term of Residence: According to the latest laws & regulations and QiXiang’s many years Shanghai Representative Office(RO) Registration experience, Shanghai Representative Office has no limit for term of residence, for example: October 01, 2016 to permanent term.
Shanghai Representative Office’s name: "Country(Region) + Foreign Company Name + Shanghai Representative Office (in Chinese)
Registered capital: no registration;
Business scope: Engaged in related non-profit business activities of belonging foreign Country(Region) enterprise.
Duration: 25 working days, delay as a result of material error is not counted.
The registration process:
1. The online application, 7 working days;
2. Apply for Registration Certificate, 3 working days;
3. Engrave the stamps, 2 working days;
4. Open bank account, Open a bank account for Shanghai Representative Office, 7 working days;
5. Check and ratify taxes, 2 working days.
Note: In practice, the delay due to foreign enterprise’s failing to provide proper documents is not counted in the Shanghai representative office registration duration.
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